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Real estate email signature: free templates for agents and brokers

Updated 7 Nov 2026 · Checked against NAR / state board examples (general) · By Hilsio team

Short answer

Include your name, brokerage, license number where required, phone, and one booking or listing link. Real estate advertising rules differ by state; verify local requirements before you publish a signature.

Checked 7 Nov 2026

  • Real estate
On this page+
  1. 01 Required fields
  2. 02 Brokers and teams
  3. 03 Compliance note
  4. 04 FAQ

01What agents include in an email signature

Licensed name, brokerage legal name, state license ID where required, mobile phone, and one primary CTA (booking, listings, or brokerage site). Headshot optional—use a hosted 2× image under ~300px wide.

02Brokers and teams

Team leads often add office address and equal-housing icon where brokerage policy requires. Hilsio Team templates are waitlist-only; today use the free template and copy per agent.

Open the real estate template

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FAQ

What should a real estate email signature include?+

Name, brokerage, license number if your state requires it in advertising, phone, and one link to book or browse listings. Rules vary by state; confirm with your broker.

Can I add my headshot to a real estate signature?+

Yes. Use a hosted JPG at twice display width so it stays sharp in Outlook and Gmail without hitting Gmail's size limit.

Is the real estate template free?+

Yes. One signature without an account. Free signatures include a small Created with Hilsio text link.

Related

Start with the real estate template, free, no sign-up

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Free signatures include one small “Created with Hilsio” text link.